Privacy notice

Effective Date: 25 May 2018

This privacy notice tells you what to expect when the Bodhisattva Kadampa Meditation Centre, registered charity collects personal information.

It applies to information we collect about:

How we use your information

Visitors to our websites

Use of cookies by the BKMC


Security and performance

People who use our online booking system

People who submit a Volunteering Visitor application

Photos taken during events or day visits to Bodhisattva KMC

People who email us

How long we keep your information

Links to other websites

Changes to this privacy notice

Access to and amending your personal information

What you can do

How to contact us

How we use your information

Visitors to our websites


Use of cookies by the BKMC

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. The table below explains the cookies we use and why.




Universal Analytics (Google)






These cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited.

Read Google’s overview of privacy and safeguarding data


Google Optimize cookies _gaexp The _gaexp cookie is used by Google Optimize to determine a user’s inclusion in an experiment and the expiry of experiments a user has been included in.


Hotjar cookies


_hjIncludedInSample _hjIncludedInSample is a session cookie to let Hotjar know whether that visitor is included in the sample which is used to generate funnels.

Hotjar is another service we use to help us understand our visitor’s behaviour and improve the user experience.


Third-party (other site’s) cookies


In addition to the above cookies, the following sites may set their own cookies whilst browsing our site.

§  Facebook

§  Twitter

§  LinkedIn

§  Google

§  YouTube

§  Bing

§  JotForm

These cookies will generally only be set if you are signed in to (or have been signed in to) a matching account and are generally linked to the use of the social media like and share buttons embedded on our site and many others throughout the web. The use of these cookies is likely to have been detailed in each of the platform’s terms and conditions or privacy policies. For a refresher on these policies we’ve included links below:
Information collected and processed as necessary to manage and administer your application and your actual volunteering visit experience. We may contact you via email or phone regarding your application. We use the third party provider, JotForm, to provide our Volunteer Visitor Application form.

§  Facebook privacy policy

§  Twitter privacy policy

§  LinkedIn privacy policy

§  For more information please see JotForm’s Privacy notice

§  Google ads preferences

We use cookies set by Facebook for conversion tracking purposes to measure the performance of our Facebook advertising campaigns. In addition to this, user behaviour on our website may be used to build custom audiences for our own Facebook advertising purposes (for example, we may want to show you an ad on Facebook if you visited our site, looked at a few pages but didn’t get in touch with us). The following links have more information on Facebook interest-based advertising and how to opt out:

§  Information on Facebook’s interest-based advertising

§  Opt out of interest-based advertising on Facebook

How do I change my cookie settings?

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit or

Find out how to manage cookies on popular browsers:

To find information relating to other browsers, visit the browser developer’s website.

To opt out of being tracked by Google Analytics across all websites, visit

We are planning to enhance our cookie tool to allow users to more easily change their cookie settings after their initial choice.


BKMC uses a third party provider, Constant Contact, to deliver our e-newsletters. Statistics around email opening and clicks using industry standard technologies including clear gifs help us to monitor and improve our e-newsletter. For more information, please see ConstantContacts privacy statement.

Security and performance

BKMC uses a third party service to help maintain the security and performance of the website. To deliver this service it processes the IP addresses of visitors to website.

People who use our online booking system

Information collected and processed is necessary to manage and administer your booking, and to facilitate event planning. We may contact you via email or phone regarding your booking. We may also send you e-newsletters with information about the event you have booked for, or future events.

We use a third party provider, Eventbrite to process payment information. For more information please see Eventbrite’sPrivacy Policy.

People who submit a Volunteering Visitor application

Information collected and processed is necessary to manage and administer your application and your actual volunteering visit experience. We may contact you via email, phone call, or Whatsapp, regarding your application. We process all application in-house

Photos taken during events or day visits to Bodhisattva Kadampa Meditation Centre

Images may be captured during events organised and hosted by BKMC charity using film photography, digital photography, video or other medium and may be used on the website, event publicity or brochures, other publicity material (such as internal and external newsletters), and may be provided to the media for publication in local or national newspapers or magazines and other resources.  BKMC acknowledges its responsibilities in capturing images by photography or other means under applicable law.

People who email us

Transport Layer Security (TLS) is used to encrypt and protect email traffic in line with government standards. If your email service does not support TLS, you should be aware that any emails we send or receive may not be protected in transit.

We monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.

How long we keep your information

Your information will be retained for a period of 6 years plus the current year, for statutory record keeping purposes.  After this time, unless we have a legal obligation to retain it for longer, your personal information will be deleted or, where data is required for statistical purposes, anonymised.

Your information used for marketing purposes will be kept until you notify us that you no longer wish to receive this information.

Links to other websites

This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 25 May 2018.

Access to and amending your personal information

You may ask us to correct or remove information that we hold on you.  Please contact us using the details below.

What you can do

If you are not satisfied with how we have dealt with your query, you may raise a complaint with the Information Commissioner’s Office

How to contact us

If you want to request information about our privacy policy you can email us at or write to:

Bodhisattva Kadampa Meditation Centre

3 Lansdowne Road

East Sussex



Registered Charity no 1016354

Compiled following guidelines set-out here.